Years of Experience: Minimum of 5 years experience in a similar role For Bachelor, and 3 years for Master’s Degree
Employment Type: Full Time
Salary: As Per Organization Salary Scale
Contract Duration: Open Ended
Vacancy Number: 047
Gender: Male
No. Of
Jobs:
1
Education: Bachelor/ Master’s Degree or equivalent in Business / Public Administration or related field.
Contract Extension: Possible
About Women and Youth Future Assist Organization:
Women & Youth Future Assist (WYFAO) is a non-profiting, non–governmental and non–political organization that is mainly involved in humanitarian
and developmental activities and serves the people in need. WYFAO was founded back in 2016 by a group of young Afghan professionals with high
spirit of helping and shaping lives in Afghanistan. WYFAO was established to play a prominent role in addressing the actual needs of poor people and
enable all Afghans speak for their rights and have an enabling environment for their development and prosperity.
Job Description:
Procurement Manager Roles & Responsibilitie
Forecast needs and supplies
Review requests for proposals (RFPs)
Review and negotiate contracts with vendors and suppliers
Delegate tasks to the procurement team (at a larger company)
Train new employees and support team members as necessary (at a larger company)
Research suppliers and vendors that meet the goals of the company
Find suppliers that have certain certifications, accreditation, and insurance, along with a steady stream of materials that fit within budget restraints
Ensured partners continue to meet company needs
Collect and analyze data to ensure the company is making the best decisions
Undertake the project procurement activities, such as reviewing technical specifications for goods and works; researching market for procurement bid
lists; reviewing Terms of Reference for consultant services; preparation of bidding documents; writing evaluation reports; training of bid evaluation committees.
Lead the development of a Project Procurement Plan and generate regular updates for the guidance of all project senior staff.
Develop tools for capturing procurement data and identify progress towards the achievement of procurement schedules.
Update procurement plan.
Undertake other procurement related duties as required by the Project Procurement Team
Managerial Tasks:
Manage inventory
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Manage the project procurement through Implementing all policies and procedures related to procurement activities & Ensuring that the WYFAO procurement guidelines are followed in all transactions.
Coordination:
Meet with supervisors and department heads to understand the needs across the company
Following and enforcing the company's procurement policies and procedures
Participate in project technical committees or component team meetings in order to ensure timely implementation progress and a focus on
procurement related activities
Coordinate with the Financial Department for regular preparation of Project Management Reports, as a part of the Donor financial reporting requirements
Bachelor/ Master’s Degree or equivalent in Business / Public Administration
Minimum of 05 years of relevant experience in Procurement with NGO’s , UN, UN funded Projects or similar
Experience in managing and supporting external clients.
Recent experience in supervising teams.
Experience working in procurement Database
Experience in the usage of computers and MS Office packages. Advanced knowledge of spreadsheet and database packages.
Language Requirements:
Fluency in Pashto and Dari; strong knowledge of English is highly required.
PSEA Aplicable
(Women and Youth Future Assist Organization) has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual
Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of
PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential
requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Submission Guideline:
Please submit CVs and Cover Letters outlining why you are interested in the position and how your skills and experience match the skills,
qualifications, and competencies required for this position. Applicants who meet the qualification and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 11 February, 2023, midnight.
