Years of Experience: Proven experience in administrative roles, preferably in a similar organization.
Employment Type: Full Time
Salary: As Per Organization Salary Scale
Contract Duration: Till the end of June 2024 with the possibility of extension
Vacancy Number: 067
Gender: Male
No. Of
Jobs:
1
Education: Bachelor's degree in business administration, Management, or a related field.
Contract Extension: Possible
About Women and Youth Future Assist Organization:
Women & Youth Future Assist (WYFAO) is a non-profiting, non–governmental and non–political organization that is mainly involved in humanitarian and developmental activities and serves the people in need. WYFAO was founded back in 2016 by a group of young Afghan professionals with high spirit of helping and shaping lives in Afghanistan. WYFAO was established to play a prominent role in addressing the actual needs of poor people and enable all Afghans speak for their rights and have an enabling environment for their development and prosperity.
Job Description:
Job Summary: The administrative officer's key duties include supervising and streamlining administrative procedures, keeping the office tidy, and offering logistical support to ensure the organization runs smoothly.
Roles & Responsibilities
Office Administration:
Keep the office environment efficient and organized.
To maintain efficient daily operations, manage the office's buildings, equipment, and supplies.
Management of Documents:
Create and put into operation a document management system for the business.
Ensure that organizational records and documentation are filed, kept, and retrieved correctly.
Transportation and lodging:
Plan the trip logistics for the staff, including the reservation of flights, lodging, and transportation.
assist with making plans for travel insurance and visa applications.
Events and Meetings:
Events, workshops, and meetings should be planned and coordinated both internally and externally.
Create the meeting's agenda, minutes, and supporting documents.
Safety and Security:
Put security and safety measures in place at the workplace.
act as the point of contact for evacuation and emergency response protocols.
Training and Orientation
Give new employees administrative orientation and training.
Make sure administrative rules and regulations are followed.
Communication:
Manage correspondence via email, phone, and physical letters both internally and externally.
Organize directories and contact lists.
Reporting:
As needed, create routine administrative reports for high management.
help in tracking the budget and reporting the expenses.
Job Requirements:
Experience/ Education.
Bachelor's degree in Business Administration, Management, or a related field.
Proven experience in administrative roles, preferably in a similar organization.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in office software and applications.
Attention to detail and problem-solving skills.
Ability to work independently and collaboratively as part of a team
Language Requirements:
Proficiency in written and spoken English, Dari and Pashto.
PSEA Applicable
(Women and Youth Future Assist Organization) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines the principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Submission Guideline:
Please submit CVs and Cover Letters outlining why you are interested in the position and how your skills and experience match the skills, qualifications, and competencies required for this position. Applicants who meet the qualification and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 07 Oct 2023, midnight.
Please follow the below link and fill out the form completely.
